Facility Rentals

The Ray Meyer Fitness & Recreation Center has several activity spaces available to rent for DePaul student organizations, academic departments, and non-university affiliated community members and groups. To begin the rental process, complete the following steps. General rates for each space and corresponding services are listed below.

Steps for renting space at The Ray:

1. Download and complete the Facility Request Form
   • Submission of request does NOT guarantee a reservation.
   • A reservation is not approved until the requestor receives a confirmation email from DePaul Campus Recreation.
2. Submit it to the appropriate individual listed below or fax it to the appropriate person's attention at (773) 325-7812. (If it is submitted to the incorrect person, it will be forwarded).
   • Large event requests (more than 50 people) or ongoing rentals (those that continue on a weekly basis) should be submitted at least two weeks prior to the academic quarter in which they will occur to Sarah Hardin at shardin1@depaul.edu
   • Short-term/small event requests (50 people or less) should be submitted at least two weeks prior to the event to Phil Marcinek
     at pmarcine@depaul.edu
3. The requestor will be contacted within 3 business days for follow-up on the request.
4. Arrangements for the fee payment, entrance to the building and other considerations must be made at least two weeks prior to usage.

General questions regarding rentals may be submitted to:
Phil Marcinek
Assistant Director, Facilities
pmarcine@depaul.edu
(773) 325-4563 (office)
(773) 325-7812 (fax)

Fee Schedule (Rates are Hourly)

Space	Stud. Org	Acad. Dept.	Non-Univ.	Capacity
Gym Court	$30	$50	$85	100
RBall Court	$20	$30	$50	20
Studio	$30	$45	$75	38
Mtg/Class Rm.	$20	$30	$50	40
Pool (1/4)	$55	$75	$125	25
Atrium	$90	$150	$250	100
Table in Atrium	No Charge	No Charge	Negotiable	N/A

 

Corresponding Services/Equipment Schedule

Service/Equipment	Stud. Org/Acad. Dept.	Non-University
Play Equipment (Balls, Goals, etc.)	No Charge	No Charge
Special Equipment (Sound System, Scoreboard, etc.)	$25 per item (dependent upon   item type)	$25 per item (dependent upon item type)
Special Set-Up (Volleyball Court, Basketball Competitive Game)	No Charge	$25 (dependent upon set-up type)
Floor Covering (Alcoves Only)	$40	$100
Floor Covering (Alcoves & 2 Cts)	$80	$200
Add'l Event Staff *(hourly/individual)	$15	$15
Clean-Up Charge**	$100	$100
After Hours Charge***	Dependent Upon Event	Dependent Upon Event

Additional Fees

* Dependent upon the activity & participant numbers, event staff will be assigned to the event. An hourly rate will be charged for each of these staff members.
** A $100 fee will be charged to the group if a space is not cleaned up properly following a rental event.
*** If an event takes place or continues past regular operating hours, additional fees will be charged. The Campus Recreation Department reserves the right to take unique rental characteristics under consideration when determining charges for an event.

By signing the rental agreement, a rental group indicates that the group as well as the individuals involved in the rental will:

• Abide by all facility policies including those that are specific to the rented space or area.
• Be responsible for cleaning up after the event and leaving the area in the same condition as it is received.
• Coordinate group admittance into The Ray.
• Be responsible for the conduct, behavior and location of all members of the group while using The Ray. 
• Stay in designated (per team or program) area as assigned.  Persons found in areas designated as off-limits will be asked to leave The Ray. 
• Appropriately use the facility and its equipment according to posted and staff guidelines as well as follow any further use or safety instructions of Ray staff. 
• Persons or groups misusing equipment or non-compliant to safety rules or instruction will be asked to leave the facility and will be billed for any damages that are incurred.
• Assume all risks of damages or injury, including death, which may be sustained while participating in the event or in travel to or from such event.

Please Note:

• The rental group, dependent upon size or activity, may be required to obtain and submit a Certificate of Liability demonstrating liability coverage that indemnifies the Ray Meyer Fitness & Recreation Center, Campus Recreation, Centers, L.L.C., and DePaul University from liability for injuries and damages for the specific event. The group assumes all risks of damages or injury, including death, which may be sustained while participating in this activity or in travel to or from such activity. 
• Food or drink that is served on the premises of the Ray Meyer Fitness & Recreation Center must be obtained from DePaul Dining Services at (773) 325-7499.